JEDOX PERFORMANCE

Privacy Policy

Jedox Performance
Livingston, Scotland

Last Updated: June 2026

Introduction

Jedox Performance (“we,” “us,” “our,” or “Company”) is committed to protecting your privacy and ensuring you have a positive experience on our website and when using our services. This Privacy Policy explains how we collect, use, disclose, and otherwise process your personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

 

Please read this Privacy Policy carefully. If you do not agree with our policies and practices, please do not use our website or services.

 

1. Information We Collect

We collect personal data that you provide directly to us and information collected automatically when you interact with our website and services.

 

1.1 Information You Provide Directly

When you contact us, request a quote, book a service, or complete our contact form, we collect the following personal data:

 

  • Full Name – To identify you and personalise our service
  • Email Address – For communication regarding your enquiry and service updates
  • Phone Number – To contact you about your booking and service requirements
  • Postal Address – For service location and correspondence purposes
  • Vehicle Registration Plate – To identify your vehicle and provide accurate service recommendations
  • Services Required – To understand your specific needs and provide tailored quotes
  • Additional Information – Any other details you provide in message fields or during consultation

 

This information is collected through:

 

  • Our website contact form
  • Email enquiries
  • Telephone calls
  • In-person consultations
  • Service booking requests

 

1.2 Information Collected Automatically

When you visit our website, we automatically collect certain information:

 

  • Cookie Data – We use cookies to enhance your browsing experience, remember your preferences, and analyse website usage patterns. This includes session cookies (temporary) and persistent cookies (stored longer-term)
  • Website Analytics – Information about your device, browser type, operating system, pages visited, time spent on pages, and referral sources
  • IP Address – Your Internet Protocol address for security and analytics purposes

 

2. Legal Basis for Processing

We process your personal data based on the following legal grounds under GDPR:

 

  • Contract Performance – Processing is necessary to provide you with the services you have requested or to respond to your enquiry
  • Legitimate Interests – We process data to improve our services, enhance security, and conduct business analytics
  • Legal Obligation – We may process data to comply with legal requirements, tax obligations, or regulatory standards
  • Consent – Where you have explicitly consented to specific processing activities (e.g., marketing communications)

 

3. How We Use Your Information

We use the personal data we collect for the following purposes:

 

3.1 Service Delivery

  • Processing your service enquiry and booking
  • Providing quotes and service recommendations
  • Scheduling appointments and confirmations
  • Delivering the services you have requested
  • Following up after service completion

 

3.2 Communication

  • Responding to your enquiries and requests
  • Providing customer support and assistance
  • Sending service updates, confirmations, and reminders
  • Notifying you of changes to our services or policies

 

3.3 Business Operations

  • Maintaining records of services provided
  • Quality assurance and service improvement
  • Warranty and guarantee administration
  • Resolving disputes or complaints

 

3.4 Website Improvement

  • Analysing website usage and performance
  • Understanding user behaviour and preferences
  • Optimising website functionality and user experience
  • Identifying technical issues and security concerns

 

3.5 Marketing (with Consent)

  • Sending promotional materials or service updates (only if you have opted in)
  • Informing you about new services or special offers
  • Conducting customer surveys or feedback requests

 

4. Data Retention

We retain your personal data for the following periods:

 

  • Service Records – 12 months following completion of service, in accordance with warranty and guarantee obligations
  • Contact Enquiries – 12 months from the date of enquiry (unless you request deletion sooner)
  • Website Analytics – Aggregated data retained for up to 2 years; individual identifiers deleted after 12 months
  • Cookie Data – Session cookies deleted upon browser closure; persistent cookies retained for up to 12 months

 

After the retention period expires, we will securely delete or anonymise your personal data, unless we are required to retain it for legal or regulatory purposes.

 

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal data to third parties. However, we may share your information in the following limited circumstances:

 

5.1 Service Providers

We may share data with third-party service providers who assist us in operating our website, processing bookings, or delivering services, subject to strict confidentiality agreements.

 

5.2 Legal Requirements

We may disclose your data if required by law, court order, or government authority to comply with legal obligations or protect our rights.

 

5.3 Business Transfers

If Jedox Performance is involved in a merger, acquisition, or sale of assets, your personal data may be transferred as part of that transaction. We will provide notice of any such change.

 

5.4 Your Consent

We may share your data with other parties if you have explicitly consented to such sharing.

 

6. Cookies and Tracking Technologies

6.1 What Are Cookies?

Cookies are small text files stored on your device that help us recognise you, remember your preferences, and analyse your usage of our website.

 

6.2 Types of Cookies We Use

Essential Cookies – Required for website functionality, security, and basic operations (e.g., session management)

Performance Cookies – Help us understand how visitors use our website, including which pages are most popular and where users encounter errors

Preference Cookies – Remember your choices and settings to personalise your experience

Marketing Cookies – Track your activity to deliver targeted advertising and measure campaign effectiveness

 

6.3 Managing Cookies

You can control cookies through your browser settings:

 

  • Most browsers allow you to refuse cookies or alert you when cookies are being sent
  • You can delete cookies from your device at any time
  • Disabling cookies may affect website functionality and your user experience

 

For more information about cookies and your choices, visit www.allaboutcookies.org or www.youronlinechoices.eu.

 

7. Your Data Protection Rights

Under GDPR, you have the following rights regarding your personal data:

 

7.1 Right of Access

You have the right to request a copy of the personal data we hold about you. We will provide this information within 30 days of your request.

 

7.2 Right to Rectification

If your personal data is inaccurate or incomplete, you have the right to request correction or completion.

 

7.3 Right to Erasure

You have the right to request deletion of your personal data in certain circumstances (e.g., data no longer necessary for the original purpose). This is sometimes called the “right to be forgotten.”

 

7.4 Right to Restrict Processing

You can request that we limit how we use your personal data in certain situations.

 

7.5 Right to Data Portability

You have the right to request your personal data in a structured, commonly used, and machine-readable format, and to transmit it to another organisation.

 

7.6 Right to Object

You can object to certain types of processing, including direct marketing communications.

 

7.7 Right to Lodge a Complaint

If you believe we have violated your data protection rights, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

 

8. How to Exercise Your Rights

To exercise any of the rights outlined above, please contact us using the details provided below:

 

Email: [email protected]
Phone: 01506 363663
Postal Address: Jedox Performance, Livingston, Scotland

 

Please include sufficient detail in your request to allow us to identify you and locate your personal data. We will respond to your request within 30 days. If your request is complex or requires additional information, we may extend this period by up to two months.

 

9. Data Security

We take data security seriously and implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.

 

9.1 Security Measures

  • Secure website encryption (SSL/TLS protocols)
  • Access controls and authentication mechanisms
  • Regular security audits and vulnerability assessments
  • Staff training on data protection and privacy practices
  • Secure storage of physical records

 

9.2 Limitations

While we strive to protect your data, no security system is entirely impenetrable. We cannot guarantee absolute security, and you provide your information at your own risk. We encourage you to use strong passwords and keep your contact information updated.

 

10. Third-Party Links

Our website may contain links to third-party websites and services that are not operated by Jedox Performance. This Privacy Policy does not apply to third-party websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites before providing your personal information.

 

11. Children’s Privacy

Our services and website are not directed to individuals under 18 years of age. We do not knowingly collect personal data from children. If we become aware that we have collected data from a child without parental consent, we will delete such information promptly. If you believe we have collected data from a child, please contact us immediately.

 

12. International Data Transfers

Jedox Performance operates exclusively within the United Kingdom. Your personal data is processed and stored within the UK and is not transferred to countries outside the UK/EU without appropriate safeguards in place.

 

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by updating the “Last Updated” date at the top of this policy and, where appropriate, by sending you an email notification.

 

Your continued use of our website and services following the posting of changes constitutes your acceptance of the updated Privacy Policy.

 

14. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

 

Jedox Performance
Livingston, Scotland
Phone: 01506 363663
Email: [email protected]

 

Data Protection Enquiries:
For specific data protection requests or concerns, please contact us using the details above, and we will direct your enquiry to the appropriate department.

 

15. Information Commissioner’s Office (ICO)

If you wish to lodge a complaint about our handling of your personal data, you can contact the Information Commissioner’s Office:

 

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF
Phone: 0303 123 1113
Website: www.ico.org.uk

 

© 2026 Jedox Performance. All rights reserved.

 

This Privacy Policy is part of our commitment to transparency and data protection. We appreciate your trust and are dedicated to safeguarding your personal information.